This page enables you to view and manage the details of an invoice or other document you have received from one of your suppliers.
1. Page header
- Back to list: The link at top left allows you to return to the list of incoming documents.
2. Information" block
This section provides details of the document:
- Issuer: The name of the supplier who sent the document.
- Type: Indicates the nature of the document (e.g. Purchase invoice).
- Origin: The method by which the document was added (e.g. Manual import).
- Date added: The date on which the document was imported into Fidly.
- Document date : The date the original document was issued.
- Due date: The payment deadline.
- Download file: Allows you to download a copy of the document.
- Action buttons :
- Post: To record the invoice in your accounting system.
- Transfer: To transfer the document to another person or department.
3. Payment" block
This section is dedicated to payment information:
- Payment status: Indicates whether the invoice has been paid, is outstanding or overdue.
- Communication: The structured communication number for the payment.
- Bank account: The bank account number to which the payment is to be made.
- Amount incl. VAT: The total amount, including all taxes.
- Payment by QR code: A QR code is displayed to enable you to pay the bill easily from your mobile banking application.
- Mark as unpaid: A button to change the status of the invoice if it has been marked by mistake.
4. Document preview" block
- Document preview: This section displays the image or PDF of the document itself.
- Viewing toolbar: Below the preview, you'll find tools for navigating the document:
- Rotate, Zoom, Full screen, Download, etc.
- The original of this document is electronic: A note is displayed for documents that come from an electronic format, such as a UBL invoice.
Document modification
This window enables you to modify the information extracted from an incoming document before posting or transferring it. This is a key step in ensuring the accuracy of your data.
1. Editable fields
You can edit the following fields:
- Issuer: The name of your supplier. The system offers a list of existing issuers to help you.
- Document date: The issue date shown on the original document.
- Due date: The payment deadline.
- Type: This is an essential field which enables you to define the type of document to be processed correctly by the software. You can choose from the following options:
- Purchase invoice: For an invoice you need to pay.
- Purchase credit note: For a refund or invoice cancellation from a supplier.
- Sales invoice : For a document you've issued.
- Sales credit note : For a credit note you've issued.
- Other : For all other types of non-accounting documents (quotations, purchase orders, etc.).
2. Window actions
- Cancel" button: Cancels changes and closes window.
- Save" button: Saves the changes you have made to the document.